MONOGRAPH: Google Apps

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google appsGoogle Apps is a collection of the best tools for our Google custom domain. No need to install any software on our computer we are able to manage and share many resources and applications from the same space.
An issue for schools, which lets you create a virtual campus where teachers and students converge, interacting with applications such as Sites, Calendar, Docs, Gmail is offered …
Google AppsGoogle Apps Education:

General approaches.

It all began in 1998 with the advent of Google search engine. From that initial order to generate a good search engine, the project has grown to become a service company seeking to cover as many of the needs of the user.

This growth is being helped by the “generational” change the web is suffering and has been called Web 2.0. This movement, which is opening participation and collaboration among network users, is itself generating tools that allow us to see not only information, but put it in motion and manage it easily. Thanks to that we can relate vast amounts of content, create new and share on the web every day.

This is causing a revolution in Internet, which is characterized by user participation in the creation of the web in a collaborative way itself, without requiring extensive technical knowledge or install programs on your computer. All thanks to the powerful free application, valid for any operating system that are simple and effective. What led to anteior Education, leads us to a new way of working with our students, a simpler, democratic and collaborative way.

In have examples of how to use this web 2.0

And this is where Google appears with his tools 2.0. Applications that follow the above principles of simplicity, participation and performance online. Are not the only nor necessarily have to be considered the best, but if they are hugely popular.

Try to analyze separately the educational possibilities, advantages and disadvantages of the most used, but as a starting point we can give them together an advantage over others: they all work with a single account and password. This could initially seem inconsequential, but for teachers working with 25 students and knows the complexity that entails, is certainly a simplification of use to consider.

Very briefly start with the two most popular search engine, the tools-email and we will more extensively with not as well known as the previous two but with a huge projection from the educational point of view tools.
Google and Gmail

Al omnipresent Google search you will avoid the tremendous educational potential it has, since its use is widespread to the point that some students say when they mean Google Internet. His own use justify its enormous utility (for teachers, students, parents, …)

Their widespread application in the educational proposals, has even originated own methodologies for use as “treasure hunts”, the “webquest” etc..

Treasure Hunting-for-comment one of them is a very simple type of learning activity that involves a series of questions and a list of addresses from web pages that can be extracted or inferred responses. They include a “big question” at the end that requires students to integrate the knowledge acquired in the process. This procedure would not be possible without using a proper browser.

Gmail Email not going to be an element of extensive reflection, because today is the great online tool for interpersonal communication. As an educational tool used for virtually any activity that requires communication between teachers or alumni / ae, either in distant places or spaces nearby.

His educational opportunities derived from its own characteristics as a means of general communication. Is asynchronous, so no need to temporarily merge with students, parents, teachers. Is virtually instantaneous, which facilitates interaction. The partners are in an educational cyberspace with few limits to the participation status or personal problems, and communication can be individual or in groups.

The Gmail email has been adapted to the current demands to the point of allowing use with a mailer to use (Eudora, Outlook, …) or from a web environment in the style of 2.0.
iGoogle: Personal homepage

The main problem caused by the amount of information and services offered by the web is to saturate the user through the information overload. This problem is especially important in teaching because we have to transform information into knowledge. One way to limit this impact is customizing the home page.

From the point of view of the students, with iGoogle we can get centralized in one page the tools they use most frequently: the usual resources by subject, website from the center (with its platform if any), present in other websites by syndicating content, your task list, the email account, the news, the weather, etc..

We can also do when teaching that defines this home page: You may have organized the most common resources, both for the preparation of their classes, and for the presentation of its contents, the proposed activities, teacher coordination, etc..

Through simple modules that we can include in the page everything that is habitual, making it accessible from any computer and private user.

As well this service works through passwords personalized way, the model you want to offer in a particular matter or class can then particularize with preferecias, skills or personal needs of each student. An enriching and special interest are the numerous Gatchet that can be incorporated, with which we can convert the page to access the Internet in a virtual lab truly great educational potential.

They are testing experiences homepages group (group sharing a password that provides access to a common homepage) that even without yet reliable results, apparently giving significant potential for collaboration and teamwork.
Word processing and presentations: Google Docs

Google Docs is definitely one of the newest tools of the Google Pack take on the characteristics of Web 2.0 in an unsuitable field for this: word processors and presentation programs (both widely used in education). It works without installing any program, do not pay license and does not need local disk storage for documents it generates.

These features make it ideal for use within the school software. To exploit the enormous potential of this resource, the teacher should properly gauge the potential of the center and the students and know in depth the functions this tool offers.

The ability to store documents on the network and work with several people, enables the joint development of work (written texts) through collaborative writing. This implies the involvement of students in a common task that integrates reading and writing.

In addition allows immediate communication between “teacher and student” or between “student and student” class to answer questions and exercises. With it, tasks like proofreading and direct evaluation of the tasks of the teacher is to facilitate and collected easily. You can also approach for conducting debates-virtual-class on a matter in which the conclusions and evaluations from students are included. The teacher may well prolong the working class at home and vice versa, facilitating communication between students and the teacher outside the school.

The documents are created or presented in the classroom can be subsequently republished in the same class or each student at home, so as to allow a continuous and coordinated work. These documents can also be published so that acquisitions and achievements of a student or group of them, can be shared and made available to the group. Learning is reciprocal.

Thus, power is clearly collaborative work-taking to support the computer-as well as the attitude of help and cooperation. It also carries with it a personal enrichment through knowledge of others’ experiences. Values ​​such as respect for different opinions, criticism or accepting responsibility and regulation of working time may be a result of the good use of this educational resource.

It depends on the tasks that the student, the social and organizational environment of the class, the methodological strategy implemented, and the type of communicative interaction that exists between the students and the teacher during the learning process demand that these above purposes come to fruition.
Blogs with Blogger

The role that blogs dealing in education is increasingly important whatever level we speak, from primary school to university. This is due to several reasons: the most important is the ease of creating them and keep them. In this Blogger has an important contribution, as it is the easiest to do both. There is also a second reason is the structural format of the tool as a “diary”, which provides students and faculty a faithful record of their own process of learning, their activities, their reflections, etc..

There are more reasons for the important role that begin to fill between teaching resources, among which include opening to the outside, they can accept comments (entries) other than the teacher and even people outside the classroom itself.

Students can make extensive use of the blog. The primary use made thereof is to provide a private space on-line, we should not forget that a blog it is still a website (with specific characteristics, but a page at the end). With this approach, students can use to collect works like a personal notebook class, or can post them for other people to know, evaluate or collaborate. Through the blog may even raise questions, the teacher, the author of the blog, or between co-own as much facilitates interaction with the configuration of the “comments”.

The blog does not have to be limited to a single author. Following the philosophy of Web 2.0, you can combine several, including peers, teachers, tutors or specialists in a particular topic. Shared authorship is a choice of great educational interest as it allows the publication and maintenance of a single blog by a group of students. Students may take different roles in what would be a writing team. You can even do both mixtures (individual – collective), for example by building group blogs that link to personal blogs. The possibilities are numerous.

With blogs, students can create their “portfolios” (ePortfolios) as a daily classroom as a selection of work, projects, research, surveys to inform us of their progress, their reflections or their achievements.

They can also be constructed as “social networking” content creation cooperatively. This is understood as a space of cooperative content creation. These blogs sometimes take the form of journal or publication.

Teachers can also create their “blogs of course” to keep students updated with reflections, documents and information sources that are being used during the development of a course or program.

You can even go a step further and make an academic or research focus. So even you can promote clustering of different loggers research lines of study, projects and prospects of development nearby. They may have a closed profile content. When the interest is not so much research as practice teaching or curriculum content, you can open fields to raise discussions and share experiences in an area teachers from different schools. This is certainly an incentive for collaboration. We have plenty of examples of this type, even some with automatic procedures for adding those articles blogs and web sites syndicated educational themes in it.

The teacher-pupil mixed proposal is very interesting. The teacher can present issues, propose papers, hang notes to continue to develop, place-solving activities, links of interest to extend the training, guidance, etc. Students in these proposals involved in discussions and comments following the guideline of the teacher. This will have a record of responses and trends students what will certainly be an element that feed back the approach and design of teaching and assessment of the subject itself.

Besides this range of proposals for use and educational possibilities, we consider important to analyze the potential benefits that their use can provide in education. Blogger whose main advantage is its simplicity, convenience and ease of use. Today most companies have taken this philosophy blog that has given such good results. Blogger is not necessary to learn to program in HTML or worry about acquiring specific software. To start working you only need to apply basic skills like text editors and publishers simpler graphics writing. Works well with preconfigured templates for design management. So the teacher can focus on the content without being overwhelmed by the ways, which is very important from the point of view of the educator.

Interactivity and participation are two of the most important strengths. This is mainly manifested in the possibility that the students make comments on what is published. Also you can get information about who writes about us or different blocks. With the above you can generate a debate within and outside Blogger, with easy to follow speech. It can also be converted into a continuous evaluative element.

The limitations of time and space sometimes prevent students share ideas as they are presented in class discussions. With a blog, the student may participate in the learning community, publishing, viewing, reading, and responding … etc. This generates a contagious rhythm that induces greater participation in the limited time to think offering the class.

We also find that students take the lead in their learning and be the star of it. When a blog is developed by the student, the traditional teaching model can be reversed.

Finally we can consider that with Blogger all management and publication is on line, so it is not necessary to link the work to a particular computer. This brings the activity beyond the physical boundaries of the classroom: home, library, internet cafe … For both the teacher and the student is a great advantage as they can manage their time working on the blog without being conditioned by class time.
Google maps. Learning Maps

The tool is a Google Maps application that enables the creation of own maps, marked with pointers, lines, areas, map with text, photos and videos maps. These maps are created from maps provided by the system through searches, and single mode are customizing. You can customize a map to look for a specific use in the classroom: the possibilities are vast and varied.

A simple initial activity, would be to seek the path made by students from home to school, so that an image can insertarles your district / school, or a video or music.

Tasks can be complicated and customized. In a public map location may pose certain placeholders related to a geographical location. That place and Geographic Reference can range from a photograph taken from Picasa (photo sharing tool) to a label containing text, or video taken from Google Video.

May arise designs tours or itineraries that require basic geographical, historical or social knowledge. It can be as simple references from places that you plan to visit, highlighting the most important places and putting pictures and videos. So be prepared to make excursions, trips made ….

The routes could be thematic: mathematical tour, botanical, artistic or photo tour. In this section it is interesting to introduce a new item to the camera (which is everyday of our students through mobile). You can distribute tasks so that each student / group has to make a monument, building or element that reflects relevant curricular content (mathematical, artistic, social …) a picture. You can even assign a title to each photo related curricular content to work: geometric spiral, bright lines …

The interplay of these tools allows many possibilities, because after could upload the photos to Picasa. You could look for information in Google search engine (or any page of known quality). You could hang the results of work on the blog, or share what they learned with Google Docs. Finally depicted on the map around the process followed and all the material generated is embedded.
Google Calendar: the agenda of all / calendar

It is an online calendar: the tool for personal use that further guidance on group work will have. The ability to share with others our agenda if we want, and the ability to add events and announcements on these calendars are powers of great interest in classroom organization and management of the school.

With Google Calendar, you can create different calendars to organize initially separate the different activities that the teacher, the student or the center arise in their teaching. Based on a primary calendar associated with the account (and see people who look) can generate all secondary calendars that wish to assign to the different modules to be treated. You can have a calendar for each course for each department, for the association of parents, training teachers for extracurricular activities or resource center. These calendars can be shared either publicly or with only a specific group of people. All in one place

With the possibilities offered by this tool not only facilitates the communication of events by the management team of teachers and parents and students, but communication can also be towards the center or parents of students with students. Event knowledge is democratized, encouraging involvement in the operation of the institution.

Also you can create event invitations, send them to the students, teachers or parents, thus communication between these three estates-so important to the proper functioning of the central channels and earns much easier.

Further communication processes are clarified, as invitations allow also enter their answers, although not receive these invitations use Google Calendar

Shortly updates are introduced. The “Mobile Access” application, which allows you to receive notifications and reminders of events in the mobile phone, enables even a day out communications of interest to the educational community: news alerts, incidents, meetings … Again we see positive integration between different technologies in schools.
Google Video: video for all

Systems for receiving and video sharing is a phenomenon that goes beyond the borders of the RED. So much so that many students who do not know anything about computers or computers and very little internet access know Google Video or Youtube videos to browse and some even are able to hang up a home video right there.

The performance is often get this tool not usually move from mere entertainment for leisure use (see video of the moment, favorite TV series, or details on some kind of hobby, hobby or hobby). However, it has enormous potential, especially in certain educational contexts.

Any nearby event usually has a corresponding video in Google Video. Even many scientists and academic concepts have corresponding exhibition, educational films. A simple eclipse that we have seen, will be quickly hung on Google Video, and not only have a video … there will be plenty to choose from. Great opportunity to explain how these seeing them from the computer screen events occur.

With this support we can offer different activities in the classroom. Listed below are those that seem most interesting depending on the type of video.

A primary application is to visualize scientific videos. Those who collect knowledge and research about the physical and social world, its laws and its applications to human activity for the betterment of life. Instructional videos are more specific than the previous ones and are aimed at enhancing teaching and learning with a view to increasing knowledge and development of skills and abilities. Are used to support and supplement the regular teaching and for teaching at a distance.

We can make a social use. When our interest is put aside ideological brand and seeks a profit of collective interest (of a community, locality, region or nation) and is the approach that will give the video which gives it an educational character. This type of video is part of a methodological strategy in national development plans, regional or local

We can not just use video as a final product, but mainly as a training process, making all stages of production are eminently educational. This is what has been called the video process, where the performance of a video is inserted into a specific educational process. Students spend and be consumers, partners and recipients generators. This type of use, connects positively with the spirit of Web 2.0 applications

A particular case of the above would be the video as a creative art in which the students themselves are exploring the possibilities of digital imaging, investigated the unique contributions offered by technology and test new forms of expression.

The advantages that Google Video has over traditional video system are huge in the world of education. The largest of these is the large volume that Google Video has the library. Many centers were used to handle no more than a hundred tapes (acquired after many economic efforts), and suddenly now open to a wealth of works. What if some courts, this advantage comes attached to the simplicity of access: all are available to a mouse click.

Another interesting development facing the educational use is the level of customization that can be given. You can put the video available to the group through the video-projector or individual through the computer screen of each mode. Thus you can identify the type of video response to the student, or even for sharing the product, seeing each could go at their own pace, repeating parts that seem most interesting, stopping at what is difficult or attractive, and ultimately adjusting your own pace.

Finally be underscoring the possibility of sharing the video material and ease of integration into other tools GoogleVideo and systems: the blog, the website, the text document … etc. This can generate multimedia teaching units are infinitely more attractive to students.
Share your photos on Picasa

Picasa Web is the application of Google that allows you to upload photos and share them with others through a web site, and free of charge. It also enables a simple way to edit, retouch and organize them easily. One thing to remember is that there is no advertising, either free or paid account. Also you can upload photos via a web interface or through a simple software that is installed on the ordendador.

The digital image is an interesting didactic element to use, but its potential is multiplied when this image can diffuse through the network, to share with others and make it public.

Constantly developments are incorporated image manager, as the “face recognition”, which automatically group photos based on whether the face of the same person, or “allocation photo map” appears in them, with the we can organize photos on a map and show exact locations with photos.

Regarding the latter application are proposed network searches curricular elements (art buildings, animals, scientists from different disciplines species) once located uploaded to Picasa and through a shared album will seek allocation on the map. This generates a multimedia map as a conceptual map and teamwork that connects different disciplines and integrates knowledge is achieved.

There are very linguistic applications cretativas-remember that it is a predominantly visual tool. It can handle different proposals images in an album by the teacher, students and place them proposed title. With this we can analyze different lexical playful mode, language or foreign language elements that we consider of interest.

In the blog we have a lot of proposals for educational activities with Picasa. Again Bloger proposals serves to share teachers
Google Reader

Finally, Google Reader is probably the tool that requires a more advanced level of management or to put it another way, more immersion in the digital world of educational resources. Allows you to monitor your favorite Web sites to see all the updates from a single point of easy and practical. It can make a constant check on the new content that may be on blogs and news sites bookmarked it. Whether a site updates daily or monthly, we can rest assured of receiving the last thing happen and you do not lose anything.

Centralize all of our favorite sites in one place has enormous potential in the teaching-learning process. It’s like a personalized inbox for the entire web. It also has a huge collaborative component, as with Google Reader public page we can share our favorite items with other people, simply send the appropriate links. Clicking on the share icon on any item, it will instantly appear in your public page.

From the point of view of the teacher can be used to monitor the work of the students. We talked on the Blogger section, proposals for teachers using blogs for your students to collect and submit their learning activities. In such proposals, there are teachers who use Google Reader to track an updated blogs student work. They also have the possibility of having them all in a syndicated Google Reader account, where they are entering the news.

In order to integrate in a global context of similar work that our students performed separately, you can assign tags in Google Reader entries and then make public those labels to be grouped around common points raised. A kind of automatic classification is generated.

From the point of view of the students, Google Reader can be used to develop and present work of building their own knowledge, especially when such methodologies portfolios or problem-based learning are used. Students can stay abreast of the latest news and events pages suggested or provided by the professor to constantly update and develop work and reflect the progression of what happened there. This is critical in some subjects (such as social sciences or natural sciences), with examples like the experiences related to the weather, geography, recent history … etc.

Google AppsGoogle Apps Setup:


Google Apps allows you to have the best-known tools Google: Google docs, Gmail, Google calendar and Google talk, Google pages customized to your own domain.

You can change the tools and services and customize to your chosen colors, logo etc.

To start tecleáis in your Internet browser the following URL:

Google has a free plan for schools. To register click register and compare editions.

Do click on register at the Education Edition.

Google has a free plan for schools. To register click register and compare editions.

Do click on register at the Education Edition.

Would be inserted the name of your domain, and pulsáis Continue.

Registráis future data administrator, previously inserting the necessary number of Google accounts for your domain.

Informational message about the need for Google to change any of your DNS domain for the perfect functioning of the various applications.

Marçais box I understand that if I can not change the DNS records for my domain, can affect the capacity of my organization to use Google Apps.

For you to complete the registration phase introducís your data center and pulsáis Continue.

Configuráis administrator account by entering a username and password.

You accept the terms and conditions of use and accept pressing. Continue with the configuration

You will receive an email confirming registration.


After accepting the terms of use for the first time accedéis admin panel Google Apps for your domain.

Do click on verify domain ownership.

There are two ways Verify domain ownership:

HTML verification.
CNAME verification.

HTML Verification

In this verification you must create an HTML file with the name googlehostedservice.html and enter a string. For this step you you open a notepad and find introducís the code in the HTML pane check later pulsáis: file> save as, I peelable menu where you seleccionaréis all files appear. You must name the file and click save as googlehostedservice.html.

Then you go up the HTML file to our server and verify pulsáis panel of Google.

Then the following message appears:

Verification CNAME

You can also verify ownership of your domain by CNAME option.

To do this in the admin panel of your domain DNS settings and you pulsáis You select CNAME.

Introducís the only string that Google has given you in the fields of domain name and canonical name and subsequently accept pulsáis.

Already in the Google Apps panel you verify pulsaréis.

As in the case of HTML will also check the success message.


After verifying domain ownership in Google Apps panel will appear all active sections except email

You come to activate email.

Domain Name System (DNS) is a distributed database that stores hierarchical and associated Internet domain name information. The DNS MX (Mail Exchange) associate a domain name to a list of mail exchange servers for your domain. Therefore you must delete the MX records for your domain and insert records Google.

You must enter a list of DNS provided by Google in your DNS settings panel of your domain.

Maybe in the admin panel of your server to set the DNS there ye may enter the values ​​of the priorities in the same way they appear in the table of Google Apps, in which case, you must ensure that the server addresses are in the order of priority in the table. That is, the ranking of priorities [0, 5, 5, 10, 10, 10, 10] or ranking [1, 4, 4, 8, 8, 8, 8] should work just as [1, 5, 5 , 10, 10, 10, 10], provided that the addresses are in the correct order.

In the control panel you do DNS settings click add record.

You add all DNS entering values ​​priorities of preference for the mail exchange server.

Once inserted all DNS panel of Google Apps pulsáis: I have not done these steps.

In the administration panel of your Google Apps domain to the home page appear on the email section Updating the state and the message: “W e are checking MX records for your domain. This process may take 48 hours to complete. ”

In less than 48 hours you will have all the tools of Google Apps including active email service.


Official Website:

DNS Wikipedia:

Google Apps – Administration Panel:

From the administration panel of Google Apps you can customize your domain, create and modify accounts, manage the use of different applications that Google offers, without installing any software on your PC. Through an intuitive online panel Control administrators can modify the characteristics of the account from any computer with an Internet connection.


Google Apps offers 100 user accounts for each domain, if you need more you can ask.

You can create user accounts in bulk from a spreadsheet or create users through forms one by one.
Create a single user
To create a single user you must click User Accounts and fill in the required fields Name, Last Name and Username.

Google will automatically assign a password. If you want to set a password for this account you must press the Set Password

Introducís chosen password twice.

Checking security pasword.

Once you set the password pulsáis Create to create the new user account.

A new screen will indicate that the user was created successfully appears. Below informational message box on the account you just created are two options: Edit settings and create another user.

Modify the settings for a user

From the Edit menu account setup you can request a change of password the first time the user perform the login.

It is also possible to grant administrative privileges to the user created.

Create or update multiple users

To add a whole lot of users, you must first create the file list from a worksheet.

The first row will take the username fields (username, what goes before, first name (name), last name (surname) and pasword (password). These rows correspond to records of accounts that will add.

Once you complete the document you proceed to keep pressing A rchive Save As. You must save the spreadsheet as a CSV Text File (Comma Separated Values).

From the administration panel pulsáis Google User Accounts> Upload many users.

In the new window that appears tick if applicable, options Update existing accounts (if they exist and users will create to be updated) and request a password change (for the first time able to access your account define your custom password).

After climbing the mailing list in CSV format by selecting the file from our computer. Do click Upload and continue.

If all goes well, a preview of the accounts you are going to create will appear comprobáis everything is correct, if so pulsáis Confirm and run the update.

Generally this process takes a few minutes, but depending on the number of records in the CSV file information may take several hours to be processed.

After the updating of records receive a report (of mass update multiple accounts) in your email.

You can verify that all accounts have been added correctly by clicking User Accounts.


With Google Apps you can configure both the general characteristics of your domain as appearance.
General Settings
In the General section you can change the following items:

Organization name – Name that visitors will see your page headers.
Customer Care – Help message.
Language – Default for domain users. Available in Spanish and Catalan.
Time Zone.
Automatically activate new services and functions.
Language – the control panel.

Account Information
In the Information section of the account, you can check the contact numbers for service of Google, as well as our customer PIN and assistance. It also enables fault management via the Internet.

Domain Names

Within the tab Domain Names, Domain Aliases configuráis for you share a mailbox with multiple email addresses.


You can change the default Google logo for a custom appearance within the submenu. This pulsáis Appearance, you habilitáis custom logo and finally examine the image of our logo. It must be in GIF or PNG format and a size of 143 x 59 pixels.

Google offers six colors for the login box if you do not like the default settings, you can enable custom codes and inserting edge RGB color and background color of the box you will change.

At the end you must click Save changes.


The Education Edition Google Apps offers the following advanced services:
Bulk Upload: To create and update multiple user accounts at once.

Authentication: Configuring single sign-on (SSO). This service single sign on (SSO) based on SAML allows you to authenticate user accounts for Internet-based applications like Gmail or Google Calendar. For desktop applications, such as Google Talk or Gmail POP access, users continue to access directly with your username and password for Google Apps.

Report: Configure Google Analytics settings for your domain. Helps you to identify where your visitors come from and what web visit more sections by detailed statistical reports.

Email Migration: Copy the existing mail from your IMAP server to Google Apps. Before you begin, you must create user accounts whose mail you wish to migrate.

View history of migrations: Manage user accounts programmatically and synchronize your user base of Google Apps with your own user management system.

Email Migration API API Email Migration allows you to migrate legacy mail accounts to Google Apps email systems.

Rises emails User: API Allows users migrating email messages so they can climb.

In this section you can configure the services that you have assets to your domain:


Google Apps – GMAIL:
In the configuration screen for the mail service or e-mail first thing to do before configure it, is to activate properly. To perform this step, essential, you need to have access to the administration of your domain as administrator permissions to modify the MX DNS records managed by your domain.


If you click on the “Click to activate email” find a step by step guide of how to make this successful activation. Some of the major hosting providers and include within their control panels a special section to manage GoogleApp s. An example is Dreamhost, but you can find many examples of different providers within the help of Google.

General instructions to activate Google mail for your domain is that you can read in the box below:
How to activate email

To enable mail service Google Apps, follow the instructions below.
1.        Create user accounts

If you currently hold an email service for your domain, you can create user accounts at any time before or after configuring your MX records. If your domain already has email addresses, you should create user accounts before changing your MX records. To avoid disruption in email service, be sure to create the same set of user accounts and email lists in Google Apps.
Two.        Configure sending emails

To receive email to your email accounts from Google Apps you must change the MX records in the DNS configuration. So incoming mail is routed to Google. When you set the MX records to Google’s servers, mail will be delivered to your old email service. If you’re not ready to change your MX records, test the email service with a temporary address. When you have verified that you are the owner of this domain, a temporary address for each mail user account is assigned. The temporary email address will be deactivated shortly after you change the MX records.
Changing MX records

Access the website of the company that hosts your domain using the username and password associated with your domain.
Scroll to a maintenance page of MX records. Records MX records are special DNS (Domain Name Service) and are often found in sections titled “DNS Management” (DNS Administration), “Mail Server Configuration ‘(Configuring the server mail) or “Name Server Management” (Administration server name). Surely you will have to enable advanced settings to edit these MX records.
Deletes any existing MX records before entering new MX records.
For each MX record, enter information according to the entries in the following table.

You may not be able to enter the values ​​of the priorities in the same manner as shown in the table, in which case, just make sure that the server addresses are in the same order of priority in the table. That is, the priority ranking [1, 3, 3, 5, 5, 5, 5] should work just as [1, 5, 5, 10, 10, 10, 10], as long as you keep the addresses in the correct order.

If the system prompts you to specify the type of each record you’re adding, enter “MX”.

Often the MX records require the specific format of DNS records, including a period (“.”) Behind all the fully qualified domain names (eg “”).

Sets the TTL values ​​to the maximum allowed limit.

MX server address
















You must keep in mind that until the DNSs improperly configured and active you can not use the service, although it is possible to enter the same admin panel.

The last step, once you’ve redirected the MX records to Google’s records click “I’ve completed these steps” that Google check your MX records and turn finally your mail service:


Configuring e-mail service

Another task we can do to configure our mail in a more friendly way for our users is to assign an address or URL easy to remember. The default address assigned by Google to the newly activated service is similar to the following:

You have the option to change this URL for some more simple as could be:

To do this click “Change URL” to change the default web address for accessing the application associated with your email and change the default option that you consider to be easily remembered by your users. Then you must follow the directions that Google gives you to make changes in the CNAME records for your domain.

Bear in mind that these changes typically take 24-48 hours to propagate through the network and be effective, you need to have administrator access to administration panel for your domain and DNS settings.
Setting up user accounts

You must go to the tab “User Accounts” to set up email accounts.


Have the option to upload a file with data from all users who want to register. This option is very convenient if you have to manage many users. The file must generate CVS format and can be created from data stored in any spreadsheet. Selecting this option will show instructions for this step successfully and you can see in the table below:
Bulk account update email

Create and update multiple accounts at once

1.       Make a list of user accounts.

Need to create a CSV (comma separated values) with information from the user’s account. The spreadsheet programs like Microsoft Excel to create and edit CSV files.

The format of the CSV file must be a table with a header or first line, that defines the fields it contains. The headers should be: username (username), first name (name), last name (family name), password (password).








first name

last name

















Two.       Select upgrade options

For each of the lines of the file, this update will:

Create new accounts for usernames that do not exist
Update existing accounts with new names and passwords
Request a password change when users access new or updated

Three.       Upload the list of user accounts in CSV format

The configuration of each of the users created can be managed from the control panel, manage passwords, whether or not the domain administrator, mailing list management and possible aliases.


Access to mail handling user
1. Home screen g-mail

C: UsersyalocinDocuments B.CorreoGmailgmai1.png.

The different areas that make up the main screen and their functions are:

1.        Inbox: Near receiving messages. Messages will listing in order of receipt. The status messages are:

·         Unread: Displayed on the list in bold.
Message read
Favorite Posts: If you click on the star that appears next to the message you can bookmark for quicker access to it later.

Two.        Access to your Account Settings: Through this link you can access the settings area where you can set the language, filters, labels, forwarding, etc..

Three.        Chat: Near conversations. It is possible to establish real-time conversations with other users connected to the system. Besides these conversations will be stored so that they can consult at any time.

April.        Folders: Messages are sorted into folders. They are:


The messages are stored in this folder as


Posts tagged with User-star favorites.


Discussions through the Chat tool.


Messages posted by the user and a copy is stored


Posts written by the user but which have not been sent.


Full list of topics: received, sent and drafts


Posts junk


Posts by user deleted

May.        Tags: You can assign a label to each message in order to perform more efficient searches and classify optimally messages. One of the latest improvements incorporated GMail option to color the labels.

6.        Searches and filters: we can set our filters to incoming messages, as well as some aspects of their behavior: for example, automatically assign a label and archive. We can also find a message using the powerful Google search engine.
Two.      Mail User Settings

To access the settings, just press the Settings option that appears at the top right on the home page of GMail:


In the figure below you can see the most popular choices marked general settings: language and signing messages:

Three.      Create a filter

A filter is a set of rules that apply to emails when they are sent or received. After you create a filter that will be applied automatically to all messages that arrive or are sent.

For example you can put a filter for mail to be forwarded to Aulablog all e-mails that say “Aulablog Mail”.

Or put in the “Students” tab to email all of your students.

To create a folder you must go to Settings and then to the “Filters” tab:

Or accessed from the main screen on the “Create a filter”:

The options you have to customize a folder are displayed in the following dialog box:

To: This field searches the destination email.

Subject: Any text that appears in the Subject or title of the post.

Contains the word s: This is very interesting, you can search the content of the message to filter.

It contains: With this you can make the post not containing any keyword, pass (it’s like putting NOT in the previous field).
Have Attachments: With this you can specify that the mail filter necessarily has attachments.

Empty fields are not taken into account.

While going to define the filtering rules can perform a test search to see if you wanted to filter the emails are being prosecuted and go modifying your criteria according to what you see as a result.

At the end press on Next Step >> On the next screen we have to define what you want to do with filtered messages:

Read more …

·          Help Google Apps

·          The (Google Apps for Your Domain) Google Apps on your own domain.

Google AppsGoogle Calendar:

This online calendar allows logging events in a very intuitive way. These quotes can be shared with colleagues, family and friends. If you have a very heavy agenda, events localizaréis quickly thanks to its powerful search engine.

It is a very useful application for teachers as they can share with their students the most important events of his subject, tests, papers, activities …

Accedéis the calendar using the URL that you assign default Google Apps.

Or from the email account by clicking Calendar (top left of the screen).

The first time the calendar accedéis have to set the time zone. You select the Country and Zone and do click Use this time zone.

Most likely that your default calendar set to appear in English. To set the language you do click Settings (Settings).

You select the desired language.

A part of the language, in the configuration section you can also change the following:

Date Format
Time Format
Start date of the week
Show weekends
Default View
Custom View
Current Time
Show weather based on my locations
Show events rejected
Automatically add invitations to my calendar
Change the password.

A custom schedule your time do click save to keep this setting.


To you create an event with the hyperlink description pulsáis Create event beneath your logo.

Completáis fields: event (event title), Date (disable all day if the event is at a specific time), repetition frequency, Location and Description.

Desplegáis the Options menu and completáis your availability and privacy of the event. Subsequently pulsáis you save.

You can also create an event in a much easier way. Do click on the day and time of the event. A sandwich where you rellenaréis the event title appears. After you do click Create Event.

To change the time of an event you pulsáis Edit event details or event pinchais and grovel at the desired time.


It is possible that you may need another calendar to one account, calendar of Physics and Mathematics. To do this you must again get the menu Settings> Calendars and click create new calendar.

Rellenáis details pulsáis Create calendar and calendar.

If everything went correctly appear on the mini window My calendar created calendars. To differentiate your calendars you can select a color for each.


Google Calendar offers you different ways to view events.

Day view
4 days

Day view

Show all events for a specific day.

Week view

Show all events scheduled for the week.

View Month

Show all events for a given month.

Vista 4 days

Displays events for the selected day and three days.

Day view

Mode shows schedule all appointments in your calendar.


To share a calendar you must access the Calendar Settings, Calendars pulsáis there and timing chosen do click Share this calendar.
It will open a screen in the section Share with specific people would be inserted the user’s email address that you want to share with the events. In PERMIT SETTING You select one of four types of privileges that we will provide:

See only free / busy (hide details)
All details of the event
Make changes to events
Make changes and manage sharing

Then you pulsáis Add person. Once the user list for the complete calendar sharing, do click Save to store the changes you.

If you wish to remove a user from the list, you must press the trashcan icon that appears to the right of each record.

You can configure the Calendar account to receive notifications of events on your mobile phone.
Operators support this service

Google Calendar is a free service. Google will not charge you for the messages but it is possible that your mobile service provider will charge for SMS messages that ye shall receive.
You activate the service within the setup menu for mobile, You select the Country and the phone number would be inserted finally pulsáis Send Verification Code.

Becoming an SMS to your phone with a verification code, it would be inserted that code and pulsáis Finish setup.

If everything went correctly you will see a message confirming the validation of the mobile phone.

Google AppsGoogle Sites:
Activate the service: “Websites”

Within the set of applications offered in the Google Apps for Your Domain have the ability to add “Web Sites”. To activate this service you must do it the usual way:

1.       Please sign in to Google Apps for Your Domain as Administrator.

Two.       Select “Add more services”

Three.       Click “Add it now”



Once added you can access global application settings from the control panel, for this you must click on the “Back to the panel”:


NOTE: Until the summer of 2008 the service received another name: “Websites” generating addresses such . http://tudominio Google . This service has disappeared for users who join right now to Google services either in your individual version or through the Google Apps for Your Domain. However, the service is still active for those users who already had active or had registered service before the emergence of the new version.

The change is remarkable because it has been passed from one generation application based on web pages using templates and HTML to the Wiki philosophy. Hence the name change: it is not an improvement but a total change in approach when creating a website.
Global Service Configuration.

We have three global options that affect the end-user experience:

1.       Web address mapping.

Two.       Options shared.

Three.       Disable the service

Web address mapping.

To customize the web address must access the configuration panel or hosting our domain, and we need to change some parameters of our domain DNS settings, specifically, we add some CNAME records.

This change can do for all directions of our site, or only for the particular case of the sites.

To make this change successfully you must follow the steps that are indicated in the display:



You can see it best in the following table:
Changing the CNAME record

To use the custom URL address, you must change the CNAME record with your domain host.

1.       Sign in to your domain hosting service.

Two.       Navigate to your site “Managing DNS”. The location and name of this page will vary by host, but can generally be found in Domain Management or Advanced Settings.

Three.       Find the CNAME settings and enter the following CNAME value or alias: mysite

April.       Set the CNAME destination to the following address:

May.       Save changes with your domain host and click “I’ve completed these steps”.
Change URL

We can also change the URL of this particular service or all services of Google Apps.

Remember, as in the previous case, you will have access to your domain’s administration to make the necessary changes to the configuration of CNAME records within the broad parameters of DNS.

To do this click “Change URL” to change the default web address for accessing the application associated with your domain and web sites change the default option that you consider to be easily remembered by your users. Then you must follow the directions that Google gives you to make changes in your domain CNAMEs.

You must take into account these changes usually take 24-48 hours to propagate through the network and be effective.

Also accessible from this section have the ability to change ALL your URLs GoogleApps enabled applications and associate an easy address to remember.

Options shared.

As a Google Apps administrator, you can set the sharing options in the domain for sites created by your users. To access these settings in the control panel, click Service Settings and then Google Sites.

As you can see in the figure above have available the following settings:

Users can not share sites outside this domain: only domain users can view sites created.
Users can share documents outside this domain, but will receive a warning each time you do: your domain users can invite others to view the sites you have created individually and will receive a warning each time you share outside the domain .
Users can share sites outside this domain (without any warning): users in your domain can invite others to view the sites you have created individually.
Users can publish the site: your domain users can publish sites to believe that any Internet user can see them. Sites are available for everyone and can be searched by search engines.

Besides these sharing options in the domain, users can configure access to sites they believe personally. However, they will not have the option of sharing a site outside of the boundaries of the domain configuration the administrator has selected.
Disable the service

Of course as an administrator have the option to disable this service with confidence that you will not lose data and sites created by your users. At any time you can re-enabled using the instructions we gave you at the beginning of this chapter.
Create a new website.

To access the creation of a new site we will have to go to the address or URL assigned globally in the configuration process. If you have not customized the default address assigned by the system looks like: yourdomain com.

Once the user presses or access this address the Welcome screen appears.

As you may have guessed the next step is to press the button “Create Site”. Then it will show the main page of your site:

The elements of this first page are:
Menu options.

·          Create new page

·          Edit Page

·          More Actions.

·          Site Settings

·          Navigation Menu

·          Information about the latest activity on the site

·          Edit the sidebar

This is the main entrance to the site, that is, once we do our published what appears here is what users see. We must therefore think carefully which aspect we have and what will be the information accessible from it.
Editing a page

The first job we have to do is edit a page. This option have accessible from the Options menu.

This will lead to a basic menu similar issue to which we can find in other applications or services GoogleApps:

Some important aspects of this editor are:
Menu Design:

From this menu you can select if you want your page to have one or two columns.
Insert menu:

It’s a full menu and from it we can insert into our many elements of diverse origin and nature. These elements are grouped into three sections:

·          Simple elements: images, links, lines and indices.

·          Applications or services of Google: Google calendar, Google Docs and Picasa

·          Google Gadgets: You will find a multitude of services and applications made ​​by third parties which can easily embed in your pages papar provide extra services: translators, watches, games and more.

Format menu:

On the Format menu you’ll find some predefined styles that are essential in order to use the feature of the previous menu, insert-table of contents menu. This table of contents shall be included with the information found on your site. Previously you should have applied to the titles you want it to appear in the index predefined styles, C2, C3 and C4. Look at the figure below and in the order of the steps to take:

1.        Create the content on your site.

Two.        Apply predefined styles, C1, C2, C3 format menu titles to the sections of your text you want to appear after the table of contents.

Three.        Place the cursor at the location where you want the table of contents appears. Select it from the Insert menu.

Creating a new page.

To add pages to our site should click on the button “Create new page” menu of options:

The types of pages you can insert into your site are of five types:
1.       Web page

It’s like the home with which we have worked so far. You can choose from the menu of design if you want to have one or two columns and insert numerous items and services from the Insert menu
Two.       Two columns

Similar to the previous page but already preformatted, divided into two columns with four markers gadget for easy start including information
Three.       Ads or blog type

Blog-like format where you can go including tickets and they will be published on the page in reverse order of the date of publication. Put another way appear on the top of the page the last entry added. RSS incorporates so any user can subscribe to the content.

April.       File

Page-oriented include files to share them with other users of our website and that you want to download them. Keeps a history of files, creating folders to better organize documents. It also incorporates RSS so any user can subscribe to the content.

May.       List

List pages allow you to do easily track lists of information. You can choose from a list of templates or configure your own custom columns. You can add, update and delete items easily.

Subscribers to the site are notified of additions, eliminations and updated in the list because, as in the previous cases incorporates RSS.

More Actions

Within the general options menu find the “More options” option.

This menu offers several interesting options such as:

Subscribe via RSS to changes in a particular page or the site in general.
Print the page.
Managing pages, move or delete.
View the site map or structure thereof also called Sitemap.
See the site’s role as a visitor.

Site Settings

From the latter we can access menu options that affect the overall configuration of the site, some of which are already decided at the time of creation.

Share this site

We can invite others to participate in our website as readers or reviewers. We can also send them an invitation to inform them of this decision:

Change aspect

From here you can change the template, colors, font types used on the site and in general everything that has to do with the visual aspect of our website or website.

Other Stuff

You can access from this menu to your input at the time of site creation. You’ll also find the ability to remove or delete your website. This option is only available to the owner or creator of the page. Contributors can not delete a website, but if you modify it.

Google Apps – Home:

Service home page lets you customize the home of your domain, styled by iGoogle. Ye may use the Google search engine with your logo and enjoy the gadgets that you’ve added.

Google This utility facilitates user access to email applications, schedule tasks, see the weather, newspaper reading, translating texts into other languages, online games, reading feeds with Google reader and a host of applications you can run at once from one place in a fast, intuitive and interactive way.

You can begin configuring this application by clicking Home.

First you must customize your home page to your domain. To do this you do click Customize.

It will open a new page with a menu of five tabs:

Header and Footer


In this tab you will find three hyperlinks that provide access to the main options for customizing the home page:

Add Shortcut to style.
Shortcuts to Managing content.
Shortcut to Publish page.


Do click the Colors tab to change the appearance of your page. With a simple click you can customize the following page elements:

Fund the top of the page
Background search box
Link text search box
Fund Homepage
Color footer link
Title bar of the user section
Text section title user
Background user hive
Text link under user
Edge user section

To change the colors have to do click on the item to be personalized and then You select the corresponding color. It also allows you to add custom colors using RGB color codes.

Header and Footer

After customizing the colors you can change the format of both the header and footer.
Allows you to add custom images to replace the Google logo above the search form.

You can also add a text format may change with the typical options like choosing between various sources, various sizes, bold, italics, different colors …

For users with knowledge of HTML will be possible to design work with this language.


Defined as the header and footer shall you to select the content of your homepage.
In the Files section you can add and organize gadgets for your custom page. A gadget is a mini application designed to provide interactive services to users via the Internet.
There are a huge number of gadgets to add simply click on Add More >>

A list ordered by functionality applications appears. To insert a gadget you must click on Add now.

If you find any gadget in its category you can find it using the content browser.

From the Content tab you can set the order in which the selected gadgets, moving mini applications. To move them you only have to drag and drop each gadget to the correct place.

To remove a gadget from your content section do Click the X in the upper right corner of the mini window.


After designing the content part, you must publish the changes, to do this click the Publish tab and then you pulsáis Post updates.

You can see the changes made by clicking


You can change the default one URL for a custom address set to start doing click Change URL

Would be inserted personalized URL, the name of your chosen subdomain. Do click Continue.

After you believe that subdomain adding a new CNAME (Canonical Name) record in the DNS of your domain.

Accedéis the administration panel of your domain and DNS settings pulsáis.

You add the new CNAME record in the alias field inserting the field that fill in the panel of Google Apps. And fate CNAME (canonical name) gave the value to insert Google (

With this you are going to get that when someone insert subdomain created on your browser, it will redirect to your home page.

To finish you complete the change of URL must return to the Google Apps panel and press’ve completed these steps, check Google for the CNAME record you have created.


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